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Constitution

Article 1. Formation – Registered Office

The International Institute of Marine Surveying (IIMS) is formed under the regulations of a Company Limited by Guarantee under English Law. The Registered Office is established as published by the Institute.

Article 2. Aims of the Institute

The International Institute of Marine Surveying is an independent, non-political organisation. The aims of the Institute are:

• To promote professionalism and the advancement of knowledge in the profession of Marine Surveying, which the Institute defines as being, ‘the service provided to maritime and transport organisations in general and the production of guidance reports for all other bodies connected with maritime operations or maritime trade'
• To maintain high professional standards decreed in a Code of Conduct and to verify the competence of those seeking to become members of the Institute
• To seek recognition from Government Organisations, Coastguards, the International Maritime Organisation, licensed marine underwriters, insurance companies, ship owners and marine lawyers
• To put into practice the high standards of the Institute and consequently, to exclude certain surveyors or those whose conduct or competence could cast discredit on the Institute
• To confer professional status on those who contribute to and encourage safety, professionalism and unity amongst those concerned with the shipment of cargo, Marine Surveying, Marine Superintendency and Marine Consulting
• To bring together experts whose specialised knowledge and practical expertise will enhance the reputation of Marine Surveyors and Marine Consultants
• To organise and evaluate the training of future Marine Surveyors
• The advancement of the reputation of international Marine Surveying and its associated aspects by means of regular publications and public meetings

Article 3. Structure of the Institute

The Institute will be structured in this manner:

• An elected Management Board will decide on policy and direction on behalf of the members. (See Article 6)
• The Institute will be headed by a President and supported by a Vice-President, both elected by the full members of the Institute (see Article 7). The President and Vice President will be Directors of the Limited Company (see Article 7).
• The Institute will have a series of Working Groups and Committees as agreed by the Management Board.
• The Institute will be managed by a Chief Executive (See Article 8).

Membership of the Institute is open to

a. Qualified Mariners, Surveyors and other Marine Consultants from any country in the world.

b. Qualified individuals from any country in the world having either service on board a ship or appropriate land based expertise.

c. Individuals whose knowledge and experience is beneficial to the Institute.

d. Legal Corporations involved in the maritime sector whose membership will contribute to the aims and objectives of the Institute.

Membership

The membership is made up of Honorary, Full, Associate, Graduate, Student, Supporting, Corporate Supporting and Technician members. Applications for membership or membership upgrades shall be reviewed by the Professional Assessment Committee before acceptance. In order to become an active or an associate member individuals must have minimum qualifications or experience as described below.

1. Honorary Members
   From time to time the Management Board may confer Honorary Membership on Individuals who have given outstanding service to the Institute. Honorary Members have the same rights as Full Members, but do not pay a subscription. Honorary Members may use the designation HonMIIMS after their names.
   
2. Full Members
   a. Individuals holding an internationally recognised marine qualification who can prove that they have practiced on a full time basis for a minimum of five years as a consultant or marine surveyor.
   
   b. Individuals who, by producing written reports can demonstrate that they have practiced marine surveying or consultancy for at least five years.
   
   c. Individuals whose qualifications or experience shall be considered appropriate by the Membership Committee (as beneficial to the support of the Institute).
   
   d. Full Members may use the designation MIIMS after their names.
   
3. Associate Members
   a. Qualified individuals practicing Marine Surveying or Consultancy but who do not yet fulfil the conditions to become Full Members.
   
   b. Full Members who have decided to reduce their involvement in the Institute.
   
   c. Individuals whose qualifications or experience shall be considered appropriate by the Membership Committee (as beneficial to the support of the Institute).
   
   d. Associate Members may use the designation AssocIIMS after their names.
   
4. Graduate Members
   a. Individuals who have passed an Institute Degree or Diploma course but have not sufficient experience to qualify as Associate Members. (Graduates Members may apply for Associate Membership after one year.
   
   b. Graduate Members may use the designation GradIIMS after their names.
   
5. Student Members
   All individuals who register for the Institute Diploma courses, unless they are already members of the Institute, will be appointed as Student Members of the Institute for the duration of their course.
   
6. Supporting and Corporate Supporting Members
   Individuals or organisations having an interest in Marine Surveying or Marine Consultancy and who encourage and approve of the aims of the Institute, whatever their profession or qualifications may be.
   
7. Founder Members
   The 31 persons from 21 countries who attended the First Foundation Meeting of the International Institute of Marine Surveyors in London, at the Baltic Exchange on the 14th August 1991, are considered to be Full Members of the Institute unless otherwise designated.
   
8. Technician Grade
   a. Individuals holding a recognised qualification i.e. Inspector level 2 or higher (NACE, FROSIO, Icorr), NDT Technicians (CSWIP) i.e. Gauging personnel with at least three years full time practical experience in a marine related field.
   
   b. Technician members may use the designation TechIIMS after their names.

Article 4. Termination of Membership

Membership is terminated by: -

• A written resignation addressed to the CEO. A resigning member is liable for any overdue subscription and also that of the current year.
• Removal for non-payment of the subscriptions as laid down in the Institute's Rules.
• By expulsion for professional misconduct as decided by the Disciplinary Quorum. The decision is subject to appeal and confirmation by the Management Board as detailed in the Institute's Disciplinary Procedure.
• By death.

Article 5. Subscriptions

The Annual Subscription is payable on the 1 st January of each year and must be paid within 90 days. The subscription fee is fixed by the Management Board and is subject to ratification at the General Meeting. Members who do not pay within 90 days will be suspended from membership and if the subscription is not paid, will have their membership revoked by the Management Board. Membership of the Institute is subject to a non-returnable Joining Fee as fixed by the Management Board and Ratified by the General Meeting.

Article 6. Management Board

The Management Board is made up to reflect the International status of the Institute. Seventy five percent of the members of the Board must have a marine qualified background. (i.e. MM, Cert MEng, etc) Members are elected for a period of five years but can put themselves forward for re-election after one year. The Management Board may delegate its powers, except those concerning the admission of members, to technical committees or specialist working parties.

The Management Board will comprise of the President and Vice President plus up to twelve Founder, Full or Honorary Members.

Article 7. The President & Vice President

The President and Vice President are chosen from the Full Members only and are elected by the membership for a period of two years. Nominees for the post of Vice President or President must have been a member of the Management Board for a minimum period of three years.

Elections to the positions of the President and Vice President will take place biannually at the AGM and must be proposed and seconded and voted upon by Full Members only. The Vice President will succeed to the Presidency.

The President represents the Institute in legal matters and in all aspects of public life. He presides over the General Meeting and the Management Board. He may partially delegate his powers to the Vice President, members of the Administration Office and the Management Board.

In the case of absence and unforeseen circumstances the President shall be replaced by the Vice-President who shall call a meeting of the Management Board to confirm his election as Interim President.

Article 8. Administrative Office

The Administrative Office is managed by the Chief Executive Officer (CEO) who reports to the Management Board. The CEO is an employee of the Institute and carries out the management of the Institute within the powers delegated by the Management Board.

The CEO acts as Company Secretary preparing an annual report including accounts, summarising the activities of the Institute during the past year, a business plan for the coming year and a budget for presentation at the AGM.

Article 9. Annual General Meeting

The Institute is to meet once a year in ordinary session (Annual General Meeting) as convened by the Management Board. Members of the Institute are normally called to attend with at least one months' notification. The convening notification must include the Agenda.

The AGM is open to members who are up to date with their subscriptions. Only Full Members may vote on matters concerning the Institute. Any Member up to date with his subscriptions may give a mandate to another Founder or Full Member up to date with his subscriptions. The mandate must be in writing.

The AGM receives the President's Report, the Annual Report and the Budget presented by the Chief Executive. The meeting also receives the accounts of the immediate previous accounting period, and ratifies the amount of the subscription and provides for the election of the President, Vice President and Members of the Management Board.

The meeting reaches decisions on the issues raised in the Agenda.

An extraordinary meeting of the Institute may be called for by the members when twenty-five Full Members sign a declaration stating the reasons for the request and forward it to the President. The President will then call for a meeting of members in line with the procedures for calling the AGM.

Article 10. Dissolution of the Institute

The Institute can only be dissolved by a decision taken by a 3/4, majority of present or represented members, by a General Meeting convened for this purpose.

Notification of this meeting must be made individually. At the same time that the General Meeting pronounces the dissolution by a majority of present or represented members, it designates two liquidators who are responsible for the liquidation of the property of the Institute.

The funds representing the net assets of the Institute at its dissolution must be allocated to one or more charitable organisations for the welfare of mariners decided at the meeting by the majority of its present or represented members.

Article 11. Internal Regulations

Internal Regulations are designed to ensure the application of these statutes. They can be cancelled or amended by the Management Board by quorum.

Article 12. Legal Formalities

The President of the Institute is responsible for the implementation of all these formalities laid down in the regulations provided under English Law. These statutes are to be brought to the attention of all the members. They will be recorded in the Minutes of the Annual General Meeting.

Article 13. Transitional Clauses

None.